Top Tools and Apps for Business

We all have such a lot to get done, especially those running our own businesses. I came across a really interesting thread on a Facebook group I belong to about what tools people recommend for getting things done, and efficiency. It made me think about what tools I currently use.

Apps and tools are great for helping get things done and I have worked my way through a great number of them over the past ten years. There are no wrong tools, it’s all about what works best for you and this is my current collection. It might alter slightly as time goes on.

CANVA
I use Canva for images/headers and all things social media related. The phone app is rubbish (right now) so don’t base your opinions on that, stick to the web version which is excellent. 95% of the things I create on Canva are free however occasionally I will buy credits so that I may use specific premium images that are perfect for what I’m working on.

A quickly put together image for a client’s Facebook page using Canva.

BUFFER
I use Buffer (paid) for all of my social media/client accounts. I’ve used Tweetdeck, Hootsuite (hated it) and various other scheduling apps and sites and have found Buffer to be the best one for me by far. We just clicked Buffer and I.  This is one of the few things I pay for (I don’t pay for anything unless I need to) and wouldn’t hesitate to recommend it.

Buffer run a Twitter chat weekly which I find great fun for hints and tips, and brushing up on certain areas (as well as meeting some great freelancers and what not). These chats are found via the #bufferchat hashtag and a recap each week will fill you in on what you missed if you couldn’t make it. There’s also a #bufferchat Slack that some find useful. 

RANDROP.IO
I use Raindrop.io on phone and web for resource collation/bookmarking. I’ve used Evernote web clipper and Pocket before now, however, find this the smoothest one for me. Even better, I have it installed on my Kindle Fire tablet so when I have some time I can catch up easily on everything in my “Read Me” collection that isn’t urgent or client related yet interesting, business-wise or not.

OUTLOOK
What can I say, I’m an Outlook girl, using outlook.com as my main email and my calendar. The desktop Outlook 2016 and I are having some syncing issues right now so I’ve moved back to the web-based version as part of Office365. The Outlook calendar I love. I don’t keep a paper schedule/date book etc anymore as this has taken over, and of course, syncs brilliantly with my phone. 

DROPBOX
Again, I’ve used other cloud-based programmes but always come back to Dropbox for safe storage/file sharing.

ZOHO
I use Zoho invoicing (free) and find it very user-friendly. Their customer service is also excellent! If you have a query there is a web chat function and if mid conversation your chat disconnects (for example if like me you forgot to plug the laptop back in) they email you to make sure you receive the answers you need. 

OTHER TOOLS
I use Asana for some web-based info storage (lists and what not I don’t need daily) and KanbanFlow for the Pomodoro timer. If you haven’t used the Pomodoro system before now it is well worth looking up. Highly motivating, great for productivity, especially if you’re having one of those days where you’re easily distracted.

TO DO LISTS
There are so many online/mobile apps and sites for to do lists, task management, planning and more. I’ve stepped away from all of these and instead my task lists/schedules/get stuff done has reverted back to paper via the Action Day 2017 planner. There’s just something unrivalled about putting pen to paper.


 

What are your must-have tools, apps, websites and systems for getting things done?

*Please note that this post contains an affiliate link to a product I value.

Surviving the School Holidays as a Freelancer

freelance, freelancer, wahm, working from home
My 4am desk, as far away from sleeping children as possible and very close to the kettle.

This is not a post about how wonderful being a freelancer is and how it solves all childcare issues during the school holidays. It is a survival guide.

I’ve been a freelance copywriter for nine years now and absolutely love my work, I really do. I enjoy the freedom to pick and choose the clients I work with, to choose my hours, where I work, how I dress when I work (sometimes in jeans, sometimes in fluffy slipper boots) and what projects I take on.

I’m also incredibly grateful for the flexibility being a freelancer offers. I never miss sports day, I can reshuffle work pretty effectively to cover the inevitable sick days (school children do like to share bugs), am there for assemblies and can help on school trips. I walk the kids to school and I’m always there to pick them up and to take them to swimming and so on.

It sounds idyllic and in many ways it is. It was most definitely the best choice for me and our family although there are downsides with being self-employed, as there is with everything. For me, the biggest downside is managing the school holidays without childcare.

Top Tips for Surviving the School Holidays

Be Realistic

The chances of you being able to continue to work full-time office hours with children at home is unlikely, and why would you want to? At the end of the day, the summer is also a chance to spend some quality time together. Be realistic about your expectations for getting work done. Keep on top of your regular clients / work but perhaps weigh up the pros and cons of taking on extra work or new projects during the summer (new clients often need additional hand-holding and admin time that you just won’t have).

Decide When You’ll Work

While it isn’t easy to have a solid schedule during the holidays you do need to choose pockets of time that you will be best able to work effectively. Many freelancers “parent “during the day and work during the evening. I’m no good at evening work anymore, my brain shuts down after 7pm and so I start at 4am and write solidly until 8.30am-ish (longer sometimes), after which the boys are up and ready for breakfast. At this point I’m Mum for the day, only jumping back on the laptop to do emails or social media bits and pieces while they’re busy playing. Some days I switch off at 9am, having done five good hours of work and am finished.

A 4am start does not work for everyone but it does for me; it’s my most productive time and allows me to get the work done.

Say NO!

For such a small word it can be blistering hard to get out sometimes. I’ve had to really be firm this year and say no to additional work and short deadlines. Thankfully I’ve been doing what I do for long enough to persuade clients to wait or extend deadlines because as I’ve told them, I simply don’t have time to give their extra work / new work the attention it deserves. Being honest about not having time means I have three new clients waiting for me in September. They appreciated my honesty and were willing to wait.

Invest in Yourself

No matter how content your children are to occupy themselves or how well you work at odd hours of the day or night, working from home during the holidays takes its toll. You need to make sure that you take time out to relax and recover before you get to that point where you can’t think clearly anymore.

One day, when Roy was off work I slept in then grabbed the laptop to go to the library and work in new surroundings, without interruptions during “proper” working hours. Believe it or not, this was quite the tonic! If I work weekends it is the odd hour here and there, not big pieces of work and I’m allowing myself to wake naturally rather than by a shrill, annoying, very early alarm.

The whole point of my juggling work and home like this is for the kids to have the very best summer and for me to be part of it, and enjoy it. I can’t do that if I’m frazzled. I make taking time out for me a priority.

Can it Be Done?

Is it possible to effective juggle working from home and children over the summer without childcare? It is, as long as you are realistic about the time you have to work, are organised and make sure you look after yourself.

This summer has been hard work in some ways as this is the first time I’ve chosen to do the whole summer without any childcare whatsoever however, I’m very glad I have. We’re having great fun, making memories and while I’ve got close to a deadline or two I’ve had all work done on time, without anything being rushed.

I’m taking a few days off in September when they’ve gone back to school, just for me because you know what? I think by then I’ll have more than earned it!

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